Instructions for Oral Presentations
- For each oral presentation, there will be a 15 min time slot (12 min for the presentation + 3 min for discussion). The session organizers of each session will be asked to ensure that presentations keep strictly to time in order to allow sufficient time for discussion.
- A Microsoft Windows computer will be used to project the PowerPoint presentations. It will not be possible to use your own laptop. The computer will be equipped with Windows 10 and Office Version 2010.
- As there will be no Macintosh computer please make sure that your PowerPoint presentation can run on a Microsoft Windows computer.
- Please hand over your PowerPoint presentation on a USB memory stick to the staff at our ISBCW Office. It will be possible to check the presentation for correct functioning and display of all slides at the symposium office. To minimise potential incompatibilities between software versions, we recommend limited use of animation, use of common Windows fonts for text and symbol fonts for equations.
- Registration will start on Sunday 26 August at 12 pm. Speakers who have a talk on Monday should make sure that their presentation is uploaded on Sunday.
- All other presentations need to be handed over to the staff at the symposium office no later than the afternoon preceding the day the presentation is scheduled!
- We ask that you arrive in your session room at least 10 minutes prior to the start of your session time. This will allow time for you to meet and liaise with your session organiser and to become familiar with the equipment in the conference room.
Instructions for Posters
Due to the large number of posters we have scheduled 2 poster sessions. You will either be entitled to hang up your poster Monday and Tuesday or Thursday and Friday depending which number you will be allocated. Poster numbers 1-54 will be presented from Sunday evening until Tuesday at 06:00 pm, while numbers 55-108 will be presented from Wednesday evening until Friday at 06:00 pm. The allocation of numbers will be finalized by the end of July. On Friday, all posters should be removed by 06:00 pm. As we are unable to send any posters by ordinary mail, posters remaining on the poster boards after the end of the conference will be disposed of.
- Attending your poster
Authors are expected to attend their poster at the scheduled poster sessions. The Boards will have headings according to the session and will be numbered and labelled with your ID. The ID will also be featured in the Programme beside your poster abstract.
- Attending your poster
Authors are expected to attend their poster during two of the coffee breaks. Please consult the conference programme for exact timings.
- Locating your poster board
Posters will have an individual ID Number and the Boards will be numbered accordingly.
- Mounting your poster on the poster board
Posters will have to be stuck to the hard top boards. Power strips or pins will be supplied by the organisers.
- Size of your poster
Each poster presentation will be allocated one display board. The dimensions of the poster should be in A0 portrait format (120cm / 4 ft high and 85cm / 3 ft wide). It will not be possible to display posters with any other dimensions or formats.
- Participants who submitted an oral presentation that was turned into a poster, will have the possibility to give a 1-slide / 1-minute speed presentation after the respective session. The slide should include the title of the poster and the names of the presenters. We discourage to also display affiliations, since these will be available in the programme booklet. It is up to each individual how to design this one slide and what to present. However, we would like to encourage people to consider using a ‘graphical abstract’ format, since it allows the audience to quickly gain an understanding of the main take-home message of the study. Alternatively you could also consider to list the main results and conclusions in 3-5 bullet points as ‘highlights’ (for examples of both ‘graphical abstracts’ and ‘highlights’ see https://www.elsevier.com/journals/biological-control/1049-9644/guide-for-authors